Data privacy is important and Union Public Schools takes data privacy seriously. The district feels it is important for all stakeholders to understand what information the district collects, how it is used, where it is stored, and with whom the data is shared with and why.  
*Note: Data maintained solely on premises Union Public Schools' data center is not indicated as data is not shared.

Name of Program Data Sets Department Who it's Going to Storage Location Confidentiality Notice Signed? Length of Contract Purpose
Adobe CC Employee Email District Adobe Cloud No 6/30/2020 Registeration for Adobe Creative Cloud Product
AESOP All Employee Data District Frontline Education Cloud     Teacher Attendance Recording
Avigilon Video Data/Recorded Video IT Police/Administrators When Asked Local Servers/Email/Flash No   Recorded Securtiy footage from monitoring devices
Azure AD/M365 Staff/Student Name, Staff/Student Passwords, Staff/Student ID, Building Locations IT Microsoft Hybrid - On Premises and Cloud   6/30/2020 Access to M365 and other SSO Devices, Password Resets
Badgepass Employee Employee Name, Site, Employee ID, Employee Picture, Employee Kronos Number ESC Export to Munis for Pictures Local     Employee Badges. Data is on a local server, but the pictures leave for a Munis export.
Barkly AV Infected Data Files IT Barkly Cloud No 6/30/2020 District AV for 1:1's
Benchmark Student Name, Grade Level     Cloud      
Blackboard Connect   District District Cloud      
Cisco Packet Tracer Network Traffic Packets ROTC CyberPatriot   No   Data Tracer for Student Competition
CreOKS All Student Information for Referals as needed District Creoks Email     Referrals via Email to Creoks
Crowdstrike Infected Data Files IT Crowdstrike Cloud No 9/30/2022 Staff/Teacher AV
Destiny Student Demographics K-12 Destiny Cloud     Library Management System
DHS EBT Daily Attendance EDP DHS DHS     Daily Attendance for EDP to DHS
Discovery Science Student Demographics District Discovery Cloud     Discovery Science Website
DRC Student Demographics District DRC   No Open DRC
Dreambox Student Name, Grade Level     Cloud      
Easy Child Track Child Enrollment Approval, Invoice Postings, Payment Due Dates, Fees District Easy Child Track Cloud     EDP Child information
Edgenuity Student Demographics Secondary Sites   Cloud     Student Recovery
Email Student Names Athletics Hotels Cloud/Hybrid     Student Demographics
EPIC Books Student Name, Student Grade, Student ID District   Cloud     Student Reading
ESGI All Student Information Cedar Ridge ESGI Software Cloud No   Trail for Assesments
Facebook Staff Only Page/District Page. Pictures, Student Names and Reminders for Staff/Families Clark Facebook Cloud No   Clark Staff Only Page and Clark District Page
Family and Childrens Services All Student Data who is registered All Elementary Family And Childrens Services FACS Desktops     Family and Childrens Services
FLVS Student Name High School   Cloud     Union Virtual School Program
Freckle Student Name, Student Grade, Student ID Grove Renaissance Cloud     Online Math Curriculum
Ground Traffic Control Full Student Name, School, Student ID, RFID Card Number, Bus Assignment, Bus Attendance Transportation Zonar Cloud No - Basic student information for bus routing
Ground Traffic Control Staff Full name, Staff ID, CDL Number, License Number, Transportation Zonar Cloud No - Driver information for bus routing
GroupME Student Demographics District GroupMe Cloud No   Messenging App to Students/Staff
HappyFox Staff/Student Name, Staff/Student Passwords, Staff/Student ID, Building Locations IT Happyfox Cloud No 22-Apr Ticketing System for Technology
Herff Jones Student Pictures, Student Grade Level, Student Name, Staff Name, Staff Building Grove         Student YearBooks
HUDL Student Demographics Athletics HUDL Web Cloud     Athletics Video Recording
Imagine Learning Student Name, Student ID, Site Elementary Renaissance Cloud     Student Testing
Imagine Learning Student Names, Student Grades, Student ID, Teacher Name, Teacher Schools Elementary         Elementary Reading
Inifinite Campus Student Demographics, Discipline, Attendance, Free/Reduce Status, Enrollment, Grades, Transcripts, and many other student related data sets Enrollment Infinite Campus Hybrid.  On premises and replicated to Infinite Campus Headquarters in Minneapolis, MN     Student Management system that is the core component of all student systems in the District.  Contract ensures data privacy safeguards with all contact parties. 
Instructure Canvas Student Name, ID, Class Schedule, Grades, online corespondence, quizes, and Assignments.  District Canvas Cloud Yes   LMS used to centralize assignment distribution, grade collection, blog posts, online discussions, and digital course content
Intramural lists Student Demographics Athletics Mike and Julie Vegher        
Jostens Student Pictures, Student Grade Level, Student Name, Staff Name, Staff Building Freshman, Peters, High School         Student YearBooks
Leadership Parent Booster Student’s full name, address, cell phone, Parents contact information. permission forms from parents (with signatures High School Leadership Parent Booster Email No   Emails  to parent booster president/secretary
Learning A-Z Student DemoGraphics Rosa Parks Raz Kids Cloud     Raz-Kids and Reading A-Z
LightSpeed Relay Student Name, Student Websites IT Lightspeed Systems Cloud     Student Web Filtering
McGraw Hill Student Demographics District McGraw Hill Hybrid     District Textbook Curriculum
MobyMax Student Name, Grade Level     Cloud      
Mystery Science Student Demographics Rosa Parks Mystery.org Cloud     Science Learning Website
National Association of Student Councils Student’s full name, address, cell phone, Parents contact information High School National Association of Student Councils Email     For the state workshops and BASIC will include help forms and permission forms from parents (with signatures) -    sophomores, juniors & seniors
NoRedInk Student Name, Grade Level     Cloud     NoRedInk builds stronger writers through interest-based curriculum, adaptive exercises, and actionable data.
OKCollegeStart Student Name, Grade Level 9th -12th XAP Cloud     College Preperation Website
Oklahoma Association of Student Councils   – Student’s full name, address, cell phone, Parents contact information High School Oklahoma Association of Student Councils   Email No   For the state workshops and BASIC will include help forms and permission forms from parents (with signatures) – sophomores, juniors & seniors
OSSAA Student Demographics, Student Medical History Athletics Oklahoma Secondary School Activities Associatio Email/Cloud     Student Demographics
PLTW Student Demographics District Project Lead the Way Cloud     Student Enrichment for Project Lead the Way
RankOne Student Physicals, pulls from Ic, All Student Demographics Athletics RankOne Cloud     Pulls from IC, Parents input data, Store Physicals, All student information
Raz Kids Student Name, Grade Level Elementary   Cloud     Online guided reading program with interactive ebooks, downloadable books, and reading quizzes.
Remind Student Name, Contact Information via phone and email Secondary   Cloud     Communication for the school, home, and everywhere in between.
Remind 101 Student Name, Student Phone Numbers High School Remind 101 Cloud     Gives Students Reminders via text or email
Resnassance Learning Student Name, Student ID Number, Grade Level Elementary   Cloud     Renaissance Learning, Inc. is a software as a service and learning analytics company that makes cloud-based, pre-K–12 educational software and adaptive assessments
RouteFinder Pro Full Staff Name, Position, Picture,Hire Date, Staff ID, DOB, License Number, CDL Number, Gender, Address, Phone Number, Route Assignment, Physical Paperwork, Transportation TransFinder Hybrid No - Bus routing and student assignment
RouteFinder Pro Full Student Name, Student ID, DOB, Grade, School, Student Picture, Gender, Address, Disability Information, Bus Assignment, Language, Parent Name, Parent Contact Phone Transportation TransFinder Hybrid No - Bus routing and student assignment
Ruth Kelly Student Pictures, Student Grade Level, Student Name, Staff Name, Staff Building Jarman, 6/7, Grove, Rosa Parks, Clark, Cedar Ridge         Student YearBooks
Safe Schools Training Employee Name, Employee ID, Employee email, Employee Title, Employee Site District   Cloud     District Safety/Knowledge Training Website
SafeStop Admin Student Full Name, Bus Assignment, Student ID, Student Address, Parent Name, Parent Contact Information, Transportation SafeStop Cloud No - Basic student information for bus routing
Sapling Learning Student Name, Grade Level     Cloud      
SchoolSpire Student Name, Student ID Number, Grade Level Secondary         CRT's
STAR -Renaissance Student Name, ID Elementary Renaissance Cloud     Student Reading
Starfall Student Name, Student Grade, Student ID District   Cloud     Early Reading Curriculum
Talent Ed Employee Name, Employee ID, Employee email, Employee Title, Employee Site, Social Security, District People Admin/Talent Ed Cloud     Online Application System, Employee Records, Personel Files, Perform Teacher Evaluations
Turnitin Student Name, Grade Level 9-12th   Cloud     Assignment Turn In
Tyler MUNIS Employee SSN, Employee ID, Hire Date, tax information, and many other employee related finanical information Finance Tyler Hybrid.  On Premises and replicated to Tyler Data center in Boston Yes   Financial Management system that is the core component of all employee financial data. Contract ensures data privacy safeguards with all contact parties.  
Typing Club Student Demographics            
Unoffical Transcripts Student Demographics Athletics College Coachs Via Email Unknown No   Unoffical Transcripts to College Coaches